Our webinars feature guests from across the industry to discuss every topic you can imagine – from candidate experience, onboarding, and buying tech to psychological safety.
You'll be aware that we're always looking at ways to make improvements to your Jobtrain platform - and that includes the security of it too. That's why we've introduced two-factor authentication for new users when creating an account and the option for existing users to switch it on.
The benefits? Two-factor authentication further enhances the security of your account and significantly decreasing the chances of your account being compromised.
New rules on digital right to work checks came into force for UK employers on 1st October 2022.
We have partnered with Yoti, the Government Certified Identity Service Provider (IDSP) to provide digital Right to Work Checks for our customers.
Digital Right to Work checks will cost just £6 per check, take around 5 minutes to complete and the whole process can be set up and ready to use within 48 hours*.
Yoti integrated solution
With our integrated solution, you'll be able start and manage Right to Work identity checks without needing to leave your Jobtrain platform!
Add your details hereand your Continuous Improvement Consultant will contact you to get started.
Why digital Right to Work checks? With evidence of increased efficiency, getting people into jobs faster and reduced recruitment times, this digital process will streamline the onboarding process for both job seekers and you, the employer.
* 48 business hours.
DIGITAL RIGHT TO WORK CHECKS WEBINAR
If you missed our webinar with Yoti, no problem. We've written a recap alongside a recording of the webinar - read (or watch it) it here.
John Mathews from Yoti joined Giles Heckstall-Smith to discuss the new Right to Work changes and what they mean for you.
INDEED DIRECT APPLY AND MICROSOFT TEAMS INTEGRATION - NOW AVAILABLE IN JOBTRAIN
Earlier this year we sent a survey to our clients. We listened to your feedback and we're pleased to share some updates. Many requested integrations with Indeed and Microsoft Teams and these are now ready to use. These two features will help you attract more talent and get them in for interview even faster - so what are they?
Indeed Direct Apply allows candidates to apply for a job from Indeed (where the job was first created in your Jobtrain platform). Candidates' CVs, and all their basic details from their Indeed profile, will automatically transfer across into Jobtrain and appear as a submitted application. One of our clients saw a 19% increase in application conversions in just 3 days!
This feature gives you the option to schedule MS Teams calls directly from within Jobtrain and have them appear in your MS Teams calendar - helping you to better facilitate interviews with candidates. This integration is free of charge - simply contact our support team who will be happy to activate it for you.
If you'd like to find out more about any of these features, please contact our support team who will be able to help get you set up.
HOWARD IS MOVING
For many of you, Howard has sometimes got in the way at the bottom of the page. We've listened to your feedback, and I'm pleased to let you know that Howard will soon reside in the top menu, like the screenshot below. Look out for more updates on Howard coming soon.
CAN WE HELP YOU STREAMLINE YOUR NEW STARTER PROCESSES?
Did you know that the Jobtrain platform can integrate with many HR Systems, helping you to streamline new starter processes, reduce errors caused by manually adding new hires and ultimately save on admin time?
There's a variety of ways new starter information can be added to your HR System.
Onboarding should be an exciting stage of the recruitment process, but it's often one fraught with danger if you get it wrong.
UK businesses lost almost £50 million in civil penalties for illegal working in from 2015 to July 2016, according to data by Onfido.
A good onboarding process however can deliver great rewards to a business – such as employees staying for longer (new hire retention can be improved by 82% with good onboarding). This is where our enhanced onboarding and compliance feature comes into its own.
Watch the video below and add your details in this form and we'll be in touch to arrange a demo and answer your questions.
TALENT INTELLIGENCE - CAN WE HELP?
Do you know how to analyse advertising performance and which channels drive the most applicants? Or how long, on average, it's taking applicants to complete your application forms and if there are any blockers?
Our Advanced Insights BI feature gives you access to all this data and a huge amount more. You'll know where your process is performing well and where it's not, so you know you're always delivering on goals and so does your management team.
But reporting and data is not for everyone.
Our team of Talent Intelligence experts can also be on hand to provide data analysis, talent insights, and recruitment process consultancy to help you manage performance, identify goals and shape strategy.
It's difficult enough to recruit these days so when a candidate has accepted your offer, you might think that's the recruiter's job done - well think again.
We want to help you reduce the dropout rate of new hires not actually making it to their first day - and that's where our Green Room Welcome Hub is vital to bridge the gap. It can also help new hires get up to speed much quicker and help with retention too.
This integration enables our clients to post all (or selected) jobs to NHS Jobs, directly from Jobtrain. When candidates apply, they are simply directed to complete their application in Jobtrain for you to review along with candidates from any other sources.
Watch the quick video below to see how this works. Sound interesting? Contact our support team who will be happy to discuss activating this for you (there’s no charge!). We’ll just need to ask you a few questions to make sure your NHS Jobs account is set up properly so we can get started.
OFFER APPROVAL NOTIFICATION
In addition to tracking the progression of an offer approval in the More tab of a candidate’s profile – we’ve added some more functionality when an offer is approved or declined by an authoriser.
In the candidate’s history (the candidate who the offer is for), you can now see if the offer has been approved or declined by the authoriser. In the candidate’s history it is all documented and includes the name of the authorisation user, along with the time and date of the action. Read more on how this works.
CANCELLATIONS AND WITHDRAWALS AT INTERVIEW STAGE – UPDATED NOTIFICATIONS
It’s always disappointing when a candidate withdraws their application, so making sure you’re notified as soon as this happens is really important too. That’s why we’ve updated the notifications you receive when this happens.
Follow the link below to read what happens when a candidate’s application is withdrawn when they had an interview booked using the self-service calendar feature - when a candidate withdraws.
ADVERTISING ON TEACHEROO FOR OUR EDUCATION CLIENTS
We know that finding candidates just now is hard and we want to try and help. We have worked with Teacheroo to create an automatic feed so you can post and advertise your jobs across their network with applications returning into your Jobtrain ATS.
All your jobs advertised here are marketed across the Teacheroo job board, their community, partner sites and relevant social channels. Teacheroo also partner with BAMEed, one of the leading communities for diverse educators in the UK. You will get direct access to this audience, via the new BAMEed job board.
Teacheroo will market your roles across, Facebook, Instagram and Snapchat, presenting your roles to a new audience.
These approaches will help you find fresh, relevant, and diverse candidates for all your school roles, both teachers and support staff.
Furthermore, we have secured a discount for our clients. If you are interested in learning more, please contact them at info@teacheroo.io or call 0333 242 2912.
REMOVE THE PAIN OF LENGTHY COMPLIANCE AND DBS CHECKS
Did you know we are integrated with DBS Checking and background screening specialist, First Advantage? The specialist DBS checking tool allows you to carry out crucially important DBS checking direct from within your Jobtrain platform.
Once candidates have started an Online Disclosure application, you’ll see updates on how the process is moving along direct from within your Jobtrain platform. It also includes the returned disclosure details once the application is complete.
Video overview - keep track and manage DBS checks from within your Jobtrain platform
Quick wins and tips
Timesaving referencing notifications
Did you know you can set up automated notifications to send to the New Reference Admin once referees have completed or declined an online reference? Start cutting down on your admin time and follow the link below to set this up. Set up referencing notifications
Getting to know your email templates
There’s never not a good time to spring clean - and your Email Templates should be on your spring clean list too.
Against Email Templates that are connected/linked to a candidate status, we recently added a new feature that tells you if it is a linked email. So, before you start deleting or radically changing the content of your Email Templates, first check if they're linked to a candidate status. For more details, read out guide here - know your connected emails.
Identifying locked accounts
If you've had some time away from Jobtrain, or if you’ve been lucky to get away on holiday, remembering passwords can sometimes be a challenge.
For those with access to System Users, you can now quickly identify users who have accidentally locked their accounts after too many incorrect login attempts. For more details, take a look at this section in our guide.
JOIN OUR WEBINARS
Our webinars feature guests from across the industry to discuss every topic you can imagine – from candidate experience, onboarding, and buying tech to psychological safety.
Sign up today!
NEW TWO-FACTOR AUTHENTICATION FOR USERS
You'll be aware that we're always looking at ways to make improvements to your Jobtrain platform - and that includes the security of it too. That's why we've introduced two-factor authentication for new users when creating an account and the option for existing users to switch it on.
The benefits? Two-factor authentication further enhances the security of your account and significantly decreasing the chances of your account being compromised.
Read more about it here.
DIGITAL RIGHT TO WORK CHECKS WITH JOBTRAIN
New rules on digital right to work checks came into force for UK employers on 1st October 2022.
We have partnered with Yoti, the Government Certified Identity Service Provider (IDSP) to provide digital Right to Work Checks for our customers.
Digital Right to Work checks will cost just £6 per check, take around 5 minutes to complete and the whole process can be set up and ready to use within 48 hours*.
Yoti integrated solution
With our integrated solution, you'll be able start and manage Right to Work identity checks without needing to leave your Jobtrain platform!
Add your details here and your Continuous Improvement Consultant will contact you to get started.
Why digital Right to Work checks? With evidence of increased efficiency, getting people into jobs faster and reduced recruitment times, this digital process will streamline the onboarding process for both job seekers and you, the employer.
* 48 business hours.
DIGITAL RIGHT TO WORK CHECKS WEBINAR
If you missed our webinar with Yoti, no problem. We've written a recap alongside a recording of the webinar - read (or watch it) it here.
John Mathews from Yoti joined Giles Heckstall-Smith to discuss the new Right to Work changes and what they mean for you.
Did you know, you can invite candidates to take DBS and Right to Work checks with Jobtrain? If you're interested to find out more, please contact your Continuous Improvement Consultant.
INDEED DIRECT APPLY AND MICROSOFT TEAMS INTEGRATION - NOW AVAILABLE IN JOBTRAIN
Earlier this year we sent a survey to our clients. We listened to your feedback and we're pleased to share some updates. Many requested integrations with Indeed and Microsoft Teams and these are now ready to use. These two features will help you attract more talent and get them in for interview even faster - so what are they?
Indeed Direct Apply allows candidates to apply for a job from Indeed (where the job was first created in your Jobtrain platform). Candidates' CVs, and all their basic details from their Indeed profile, will automatically transfer across into Jobtrain and appear as a submitted application. One of our clients saw a 19% increase in application conversions in just 3 days!
Microsoft Teams integration is here!
This feature gives you the option to schedule MS Teams calls directly from within Jobtrain and have them appear in your MS Teams calendar - helping you to better facilitate interviews with candidates. This integration is free of charge - simply contact our support team who will be happy to activate it for you.
If you'd like to find out more about any of these features, please contact our support team who will be able to help get you set up.
HOWARD IS MOVING
For many of you, Howard has sometimes got in the way at the bottom of the page. We've listened to your feedback, and I'm pleased to let you know that Howard will soon reside in the top menu, like the screenshot below. Look out for more updates on Howard coming soon.
CAN WE HELP YOU STREAMLINE YOUR NEW STARTER PROCESSES?
Did you know that the Jobtrain platform can integrate with many HR Systems, helping you to streamline new starter processes, reduce errors caused by manually adding new hires and ultimately save on admin time?
There's a variety of ways new starter information can be added to your HR System.
Book a time with your Continuous Improvement Consultant and they'll be happy to explain more about the benefits and how this could work for you.
Here’s just a few of the HR Systems we work with:
ENHANCED ONBOARDING IS HERE
Onboarding should be an exciting stage of the recruitment process, but it's often one fraught with danger if you get it wrong.
UK businesses lost almost £50 million in civil penalties for illegal working in from 2015 to July 2016, according to data by Onfido.
A good onboarding process however can deliver great rewards to a business – such as employees staying for longer (new hire retention can be improved by 82% with good onboarding). This is where our enhanced onboarding and compliance feature comes into its own.
Watch the video below and add your details in this form and we'll be in touch to arrange a demo and answer your questions.
TALENT INTELLIGENCE - CAN WE HELP?
Do you know how to analyse advertising performance and which channels drive the most applicants? Or how long, on average, it's taking applicants to complete your application forms and if there are any blockers?
Our Advanced Insights BI feature gives you access to all this data and a huge amount more. You'll know where your process is performing well and where it's not, so you know you're always delivering on goals and so does your management team.
But reporting and data is not for everyone.
Our team of Talent Intelligence experts can also be on hand to provide data analysis, talent insights, and recruitment process consultancy to help you manage performance, identify goals and shape strategy.
Interested to know more? Please complete this form and we'll be in touch!
GREEN ROOM WELCOME HUB
It's difficult enough to recruit these days so when a candidate has accepted your offer, you might think that's the recruiter's job done - well think again.
We want to help you reduce the dropout rate of new hires not actually making it to their first day - and that's where our Green Room Welcome Hub is vital to bridge the gap. It can also help new hires get up to speed much quicker and help with retention too.
Want to know more? Please fill out this short form and we'll be in touch!
JOBTRAIN IS NOW INTEGRATED WITH NHS JOBS
This integration enables our clients to post all (or selected) jobs to NHS Jobs, directly from Jobtrain. When candidates apply, they are simply directed to complete their application in Jobtrain for you to review along with candidates from any other sources.
Watch the quick video below to see how this works. Sound interesting? Contact our support team who will be happy to discuss activating this for you (there’s no charge!). We’ll just need to ask you a few questions to make sure your NHS Jobs account is set up properly so we can get started.
OFFER APPROVAL NOTIFICATION
In addition to tracking the progression of an offer approval in the More tab of a candidate’s profile – we’ve added some more functionality when an offer is approved or declined by an authoriser.
In the candidate’s history (the candidate who the offer is for), you can now see if the offer has been approved or declined by the authoriser. In the candidate’s history it is all documented and includes the name of the authorisation user, along with the time and date of the action. Read more on how this works.
CANCELLATIONS AND WITHDRAWALS AT INTERVIEW STAGE – UPDATED NOTIFICATIONS
It’s always disappointing when a candidate withdraws their application, so making sure you’re notified as soon as this happens is really important too. That’s why we’ve updated the notifications you receive when this happens.
Follow the link below to read what happens when a candidate’s application is withdrawn when they had an interview booked using the self-service calendar feature - when a candidate withdraws.
ADVERTISING ON TEACHEROO FOR OUR EDUCATION CLIENTS
We know that finding candidates just now is hard and we want to try and help. We have worked with Teacheroo to create an automatic feed so you can post and advertise your jobs across their network with applications returning into your Jobtrain ATS.
All your jobs advertised here are marketed across the Teacheroo job board, their community, partner sites and relevant social channels. Teacheroo also partner with BAMEed, one of the leading communities for diverse educators in the UK. You will get direct access to this audience, via the new BAMEed job board.
Teacheroo will market your roles across, Facebook, Instagram and Snapchat, presenting your roles to a new audience.
These approaches will help you find fresh, relevant, and diverse candidates for all your school roles, both teachers and support staff.
Furthermore, we have secured a discount for our clients. If you are interested in learning more, please contact them at info@teacheroo.io or call 0333 242 2912.
REMOVE THE PAIN OF LENGTHY COMPLIANCE AND DBS CHECKS
Did you know we are integrated with DBS Checking and background screening specialist, First Advantage? The specialist DBS checking tool allows you to carry out crucially important DBS checking direct from within your Jobtrain platform.
Once candidates have started an Online Disclosure application, you’ll see updates on how the process is moving along direct from within your Jobtrain platform. It also includes the returned disclosure details once the application is complete.
Want to know more? Book a time to chat to your Continuous Improvement Consultant about DBS Checks in Jobtrain.
Video overview - keep track and manage DBS checks from within your Jobtrain platform
Quick wins and tips
Timesaving referencing notifications
Did you know you can set up automated notifications to send to the New Reference Admin once referees have completed or declined an online reference? Start cutting down on your admin time and follow the link below to set this up. Set up referencing notifications
Getting to know your email templates
There’s never not a good time to spring clean - and your Email Templates should be on your spring clean list too.
Against Email Templates that are connected/linked to a candidate status, we recently added a new feature that tells you if it is a linked email. So, before you start deleting or radically changing the content of your Email Templates, first check if they're linked to a candidate status. For more details, read out guide here - know your connected emails.
Identifying locked accounts
If you've had some time away from Jobtrain, or if you’ve been lucky to get away on holiday, remembering passwords can sometimes be a challenge.
For those with access to System Users, you can now quickly identify users who have accidentally locked their accounts after too many incorrect login attempts. For more details, take a look at this section in our guide.
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