The Redeployment feature provides a range of tools for HR teams and managers to effectively manage redeployment workflows, empowering organisations to prioritise internal talent mobility and reduce redundancies.

Key features of the Redeployment feature

• Dedicated Redeployment Portal
   Redeployees gain exclusive access to a portal showcasing jobs posted specifically for redeployees, ensuring confidentiality and ease of access.
• Comprehensive Caseload Management
   Redeployment Managers can track and manage redeployees with features such as:
  • Assigning redeployees to jobs that match their preferences and skills.
  • Monitoring their status through customisable Redeployment stages.
  • Viewing detailed Redeployment history to ensure transparency and compliance.
• Streamlined job matching and assignment
  Redeployees can be matched to roles using advanced filters based on preferences such as location, job type and salary. Redeployment Managers can assign candidates to roles as incomplete applications, with key details pre-filled for efficiency.
• Tailored notifications and communications
   Built-in email templates keep redeployees informed at every stage of the process, including registration, job assignments and status updates.
  
• Customisable Settings
   You can tailor redeployment process to your organisation’s needs, with settings for:
  • Redeployment statuses
  • Withdrawal reasons
  • Redeployment forms for gathering preferences and qualifications.

What's included in this setup guide

• Key features of the Redeployment feature
• Set up
  • Activation
    • User Access and Security Role options
  • System users
  • Redeployment Settings
    • Redeployment Forms
    • Redeployment statuses
    • System Customisation
    • Redeployment Withdrawal Reasons
    • Emails

Set up

Checklist:

Activation

To activate Redeployment, contact our Support Team. They will notify you once the feature is ready.

Please note: A pre-requisite to activate Redeployment is enabling Talent Networks. Please check that Talent Networks is activated on your system.

User Access and Security Role options

Access to redeployment features is controlled through Security Roles:

Security Roles > Jobs & Talent Pools

Security Roles > Settings

System users

The individual system user is automatically tracked as the redeployment manager of candidates that they add to the redeployment caseload.

To allow a system user to add redeployees, follow these steps:

• Go to Settings > System Users
• Add or edit a system user.
• Enable the Redeployment Manager toggle.
• Choose if the user should have visibility of only viewing their own redeployee candidates, by choosing View Own.
• If the user is to have access to other manager’s redeployees, choose View All.
• A unique Redeployment Manager ID will be generated.  If you already have your own system for tracking redeployment users with an ID number, this can be overwritten with your own sequential tracking number, however it must be unique.

Redeployment Settings

All settings relating to redeployment can be found in the Redeployment Settings area in the General Settings menu.

Redeployment Forms

Capture redeployment preferences and qualifications using Talent Application Forms.

• Go to General Settings > Redeployment > Redeployment Forms to choose which of your Talent forms should be used for redeployment.

If you haven’t already created Talent Application forms, please see our Talent Networks guide here.

If only one Redeployment form is set-up, it will automatically be displayed when users select Add a Redeployee in the Caseload area.

If multiple Redeployment forms are set-up, users will be prompted to choose an appropriate form.

To add a new Redeployment Form:

1. Go to General Settings > Redeployment > Redeployment Forms.
2. Click Add a Redeployment Form.
3. Select the appropriate Talent Application Form to use and click Continue.

The selected form will then be available when adding new redeployees.

Redeployment statuses

• Track redeployees’ progress through configurable statuses, enabling oversight of their journey through the redeployment process.
• Set statuses such as Active to indicate redeployees currently seeking roles, Placed for those successfully redeployed and Withdrawn for candidates no longer participating in redeployment.
• Custom statuses can be created to reflect specific stages of the process, such as Interview Scheduled or Pending Decision, allowing managers to identify bottlenecks and take targeted actions.
• These statuses improve workflow management by offering a clear view of each redeployee’s current stage, facilitating timely interventions and reporting for compliance or internal reviews.

To add a Redeployment status, follow these steps:

1. Go to General Settings > Redeployment > Redeployment Statuses.
2. Select New Redeployment Status.
3. Name your status. If the status indicates that the candidate is no longer an 'active’ redeployee, toggle on Mark as Withdrawal Status.

Any statuses marked as a Withdrawal Status will automatically move your candidate to the Previous Caseload area once they reach this Redeployment Status.

System Customisation

Once your Redeployment Statuses have been added, they must be connected in System Customisation > Redeployment Statuses.

Redeployment Withdrawal Reasons

Where a candidate withdraws from the redeployment process, withdrawal reasons can be added to track why they have been removed from the redeployment process.

In General Settings > Redeployment > Withdrawal Reasons, create any number of reasons why a candidate may withdraw that you would like to track and monitor.

Emails

Redeployees will receive automated emails when:

• …Redeployment is started
• …they are registered as a new candidate
• …they are assigned to a job by a Redeployment Managers
• …they receive a job alert

These emails can be created in Settings > Communications and configured in System Customisation > Emails.

Examples of recommended emails are:

Once the Redeployment functionality is activated, we recommend that all internally advertised vacancies are immediately advertised on the Redeployment portal
 
This ensures that any redeployees later added already have access to a pool of available redeployment vacancies as soon as they get access to the redeployment portal.