Configure calendar settings and permissions

For: Superusers, recruiters, hiring managers

What you’ll achieve

Configure default calendar behaviour and control user permissions for booking and visibility.

I want to:

• Set default calendar values
• Configure email defaults
• Control booking cut-off restrictions
• Allow private events
• Manage booking permissions by security role

Configure default calendar settings

Some fields in event setup can auto-populate based on System Customisation.

Go to: Settings > System Customisation > Calendar

• From here you can configure:
  • Default invite status
  • Default email templates

To check the default post-booking status:

Settings > System Customisation > Customise > Interview Statuses > Interview Accepted

Select Save after making changes.

Configure booking cut-off override

By default, users cannot book candidates beyond the event’s booking cut-off restriction.

To allow specific roles to override this:

1. Go to Settings > Security Roles.
2. Open the relevant role.
3. Go to the Calendar tab.
4. Next to: Calendar Entries – Ignore booking cut off restriction
   • Enable:
     1. Access
     2. Add
     3. Update
5. Select Save.

Allow users to create private events

To allow users to create private events:

1. Go to Settings > Security Roles.
2. Open the relevant role.
3. Go to the Calendar tab.
4. Enable Is Private.
5. Select Save.

Best practice
- Limit booking cut-off overrides to trusted roles.
- Restrict private event permissions where audit visibility is required.
- Pre-set email templates to reduce setup errors.