Release notes - Microsoft Teams and Calendar Event Manager - April 2026

Applies to: Client sites using Calendar Event Manager

What’s new?

You can now schedule and manage Microsoft Teams interviews directly within Calendar Event Manager, extending existing Microsoft Teams functionality beyond manual interview booking.

This enhancement applies to clients with Microsoft Teams integration enabled

and does not replace manual interview booking.

There is no longer a need to create Teams meetings separately in Outlook or Microsoft Teams when using Calendar Event Manager.

For full usage guidance, see: Manage interview bookings in Calendar Event Manager

What’s changed

Interview scheduling has been enhanced to allow interviewers to be assigned directly from the Booked tab, with Microsoft Teams integration now available within this workflow.

Previously, interviewers and Microsoft Teams meetings often needed to be managed separately, or Teams meetings were created via manual booking.

Now, you can:

• Assign interviewers directly from the Booked tab
• Manage interview scheduling and communication in one place
• Create and send Microsoft Teams invites as part of the same workflow (where Microsoft Teams integration is enabled on your site)

The ability to assign interviewers is enabled by default for all clients using the Calendar Event Manager.

What this means for you

You can now:

• Assign different interviewers to each booked appointment
• Create a Microsoft Teams meeting for booked interviews when sending a Teams invite
• Send one shared Teams invite to both candidates and interviewers
• Update interview participants without creating duplicate Teams meeting links
• Clearly see when a Teams meeting has been sent via the Teams icon on the Booked tab
• Maintain a full audit trail of interview communications

This streamlines interview scheduling and reduces manual administration for recruiters.

How it works

When Microsoft Teams integration is enabled on your site, you can assign interviewers and send Teams invites from the Booked tab as follows:

When assigning interviewers from the Booked tab:

1. Select one or more candidates.
2. Select Add Interviewer(s).
3. Turn on MS Teams Invite.
4. Sign in to Microsoft Teams.
5. Select your invite email template.
6. Send the invite.

The system will:

• Create one Teams meeting per interview slot
• Send the invite from your logged-in Teams account
• Share the same meeting link with the candidate and any assigned interviewers
• Retain the same meeting link if the interview is updated

If no interviewers are selected, the meeting will still be created for the organiser and candidate.

Only the original organiser can update the Teams meeting to prevent duplicate links.

Additional enhancements

Assign interviewers directly from the Booked tab

A new Add Interviewer(s) button on the Booked tab allows you to:

• Assign different interviewers to each booked appointment
• Assign interviewers to one or multiple candidates at the same time
• Choose whether to send Teams invites and/or email communications with optional .VCS file
• Optionally update candidate status during assignment

The Interviewer column will clearly show who is assigned to each slot.

Flexible email options

You can:

• Send additional emails to interviewers and/or candidates
• Attach documents where required
• Send a calendar file (.VCS) for non-Teams interviews

This gives you full control over how interview details are shared.

Improved visibility control

Interviewers can be restricted to viewing only the candidates assigned to their interview slots when used alongside:

• The optional status update during assignment, and
• Appropriate security role configuration

This ensures interviewers only see the candidates assigned to them and supports clearer, more organised panel management.

Better filtering and usability

The Booked tab now includes:

• Multi-select checkboxes
• Filters by Date, Location and Interviewer
• An “Interviewer Not Assigned” filter

Filters work together, allowing you to refine results by multiple criteria at the same time.

The benefit to your team

This update:

• Removes the need to manually create Teams meetings
• Reduces the risk of duplicate or incorrect meeting links
• Saves recruiter time
• Improves scheduling accuracy
• Enhances visibility and control

Activation

• The ability to assign interviewers from the Booked tab is now enabled by default for all clients using the Calendar Event Manager.
• If you already use Microsoft Teams integration for manual interview bookings, no additional activation is required to use Microsoft Teams within the Calendar Event Manager.
• If Microsoft Teams integration is not currently activated on your site, please contact our Support team to request activation. Once enabled, Teams functionality will be available within the Event Manager assignment flow.

There is no impact to candidate self-service bookings or standard event creation.